Human Resource Information System for NGO Employees

The Human Resource Information System (HRIS) is a database that records and maintains information about all employees in an organization. This system is useful in job recruitment, developing terms of reference, and monitoring, assessing and coordinating work with each of the employee. This system also ensures transparency of the organization in employing people.

We are familiar with ‘MIS’ or ‘Management Information System’ to implement projects and deliver results. The Human Management Information System is similar to it in the sense that it is used to manage the staff and achieve results for the growth of the organization.

Although this kind of information system is also used for carrying out job analysis and career development of an employee is larger organizations, here is a simple format which NGOs can use to record and store data related to their employees.

It is better to use a Microsoft Excel sheet to fill in the information, save the file in the computer and take a printout and file it at a safe place. The document should be easily accessible for others to see.

Simple Format for Human Resource Information System for NGOs:

1. Employee Identification	Surname:
	Middle Name:
	Last Name:
2. Personal Details	Gender:
	Date of Birth:
	Marital Status:
	Nationality:
3. Present  Contact Information	Address:
	Telephone number:
	Email:
4. Permanent Address	Address:
	Telephone number:
	Email:
5. Family Information	Next of kin:
	Number of Dependents:
6. Location or Base	Head Office:
	Field:
7. Job History	Previous Position held:
	Previous Job Dates:
	Previous Employer Details:
8. Qualification	Degree:
	Professional Courses
	Trainings:
	Other:
9. Competencies	Competencies:
	Language Skills:
10. Salary and Benefits	Salary:
	Incentive:
	Insurance:
11. Development	Trainings required
	Skills required