How to write a standard employment contract

Once the recruitment of staff is finalized, an appointment letter needs to be issued, which comprises of the information about the final selection. On acceptance of the letter, the new employee will be signing an employment contract with organization.

The employment contract comprises of the following:

1. Duration of the employment: whether it is for a fixed date or not.

2. Termination of agreement: how to terminate the agreement from either side.

3. Duties of the employee: based on the job description given

4. Hours of work: number of hours to be given by the employee to work with the organization like for example, 40 hours per week.

5. Compensation, Benefits and Taxes

6. Evaluation



A Simple Format for NGOs to write Job Descriptions for their Staff

Writing job descriptions for staff is a necessary part of a well-managed human resource management system. However, often NGOs ignore to define the role of their staffs even after they join the organization for work. Maintaining job descriptions not only reflects the effectiveness of the organization’s human resource policy, they also lay out clarification for the staff and also mitigate any conflicts in the future. Below is some basic information about what job description is and how it can be developed.

A job description usually comprises of the following information of an individual staff about to be recruited or about to join the organization for work:

    Title of the Job
    Location or Base
    Date of Joining
    Name of the Supervisor
    Qualifications
    Tasks or Assignments

In some cases, these are also referred to as “Terms of reference” and they go into further details of defining the objectives, scope and deliverables of the staff position in addition to the above –mentioned points. As we can understand here, a job description is useful in the following manner:

    It clearly outlines the role and responsibilities of each staff working in the organization and how the person is contributing to the overall vision of the work.
    It helps in recruiting the most suitable candidate for the expected job work and it can be used for job advertising purposes as well.
    A clear record of tasks listed in the job description also enables the organization to provide better orientation for newly recruited staff.
    Job descriptions are also useful for accounting and financial management systems
    A job description plays an important role for the organization in monitoring and evaluating the performance of the staff.